How the year works

How the year works

How the year works

Four phases, one page and a steady rhythm. The shape is always the same; what goes inside it is yours.

Four phases, one page and a steady rhythm. The shape is always the same; what goes inside it is yours.

Four phases, one page and a steady rhythm. The shape is always the same; what goes inside it is yours.

Ines guiding a leadership team through a plan at a long table.

Four phases

Four phases

Four phases

  1. Month 1

    Diagnose

    I find out how the business really works.

    Interviews with your exec team and the people below them

    Three years of accounts, read closely

    A two-week diary of your time

  2. Month 2

    Plan

    Two days off site, and one page everyone signs up to.

    A three-year picture and this year's targets

    Three priorities, each with an owner and a date

    Your own role, written down

  3. Months 3 to 6

    Build the team

    The right people, clear roles and decisions made below you.

    One name against every function

    A clear list of who decides what

    The first quarterly reset

  4. Months 6 to 12

    Keep the rhythm

    The plan runs on four meetings, not on you.

    Weekly huddles and monthly numbers

    Quarterly resets your team chairs

    Next year's plan, written by your team

Everything on one page

Everything on one page

Everything on one page

Harrow & Pike’s first-year plan, shared with Tom’s permission. Tap any part to see why it’s there.

Harrow & Pike’s first-year plan, shared with Tom’s permission. Tap any part to see why it’s there.

Harrow & Pike · One-page plan

Apr 2024 to Mar 2025

Why we exist

Neighbourhood restaurants and pubs people come back to every week, each run by a general manager who owns it.

Neighbourhood restaurants and pubs people come back to every week, each run by a general manager who owns it.

Neighbourhood restaurants and pubs people come back to every week, each run by a general manager who owns it.

One sentence the team can repeat

It isn't a slogan. It's the test for which sites to open, and it put the general managers at the centre of the promise.

Three years from now · 2027

50 sites and £70m revenue at 11% EBITDA

Every opening run from one playbook, on time

Tom with investors and new sites, not on the pass

Specific enough to picture

Three or four lines you'd recognise when you arrived. It includes the CEO's week on purpose.

This year’s targets · to Mar 2025

EBITDA margin

9%

6.1%

Openings on time

5 of 5

2 of 5

Tom’s week

50 hrs

68

Numbers, with where you started

No more than four, each readable from the accounts or a timesheet. We look at them every month.

This quarter · Apr to Jun 2024

An operations board owning openings, menus and GM hiring

Tom

31 May

An operations board owning openings, menus and GM hiring

Tom

31 May

One 16-week opening playbook, lease to launch

Leah

28 Jun

One 16-week opening playbook, lease to launch

Leah

28 Jun

A weekly P&L for every site, by Tuesday noon

Sam

14 Jun

A weekly P&L for every site, by Tuesday noon

Sam

14 Jun

Three priorities, one owner each

Each is a piece of work that finishes, with one named owner and a date. At the quarterly reset each is scored out of ten.

Tom’s role this year

Keeps

Investors and the bank, new sites, the exec team

Stops

Approving menus, hiring GMs, running openings

What the CEO stops doing

The line most plans leave out. Tom's stops list is what took his week from 68 hours to 46.

How we run it

Tuesday 9:00, 45 min

Site P&Ls, first Thursday

Quarterly reset

When the plan gets read

A plan that's only read once a year is a document. This says when it's looked at, and by whom.

Six parts, one sheet

Short enough to read every Monday. Choose a part to see my note on it.

The blank plan, ready to print

PDF · A4 · 106 KB

A team in a short Monday huddle beside a whiteboard, coffees in hand.

Four meetings keep it alive

Four meetings keep it alive

Four meetings keep it alive

Monday huddle

45 minutes, weekly

Numbers, priorities and stuck decisions.

Monday huddle

45 minutes, weekly

Numbers, priorities and stuck decisions.

Monthly numbers

2 hours, monthly

The accounts against this year's targets.

Monthly numbers

2 hours, monthly

The accounts against this year's targets.

Quarterly reset

A day, every quarter

Each priority scored out of ten, by its owner and by me.

Quarterly reset

A day, every quarter

Each priority scored out of ten, by its owner and by me.

Annual plan

Two days, once a year

The one page, rewritten for next year.

Annual plan

Two days, once a year

The one page, rewritten for next year.

See it on your numbers

On a first call I’ll tell you honestly which part of the year you’d need most.

See it on your numbers

On a first call I’ll tell you honestly which part of the year you’d need most.

See it on your numbers

On a first call I’ll tell you honestly which part of the year you’d need most.

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